Terms

Terms of Service

Last updated: June 26, 2026

Plain English: we write the strongest grant application we can; your city reviews it and submits it. We charge a flat fee, never a percentage of the grant, and we can't promise an agency will say yes. These terms spell that out.

1. Who we are and what we do

GrantWrite ("we," "us") prepares grant applications and related documents for small towns, rural communities, and similar organizations ("you," "the client"). By using this website or engaging our services, you agree to these terms. Questions: grants@smalltowngrants.com.

2. No guarantee of funding

Grant decisions are made solely by the funding agency (such as USDA or FEMA), based on your eligibility and competition. We do not and cannot guarantee that any application will be approved or funded. You pay us for the work of preparing a strong application — not for the agency's decision. Any service that promises guaranteed grant money is not telling you the truth.

3. What you're responsible for

Accurate information. You provide complete, truthful information about your community and project. We rely on it, and the strength of the application depends on it.
Final review and submission. We deliver a complete draft; you review every word, verify the facts, and your authorized official signs and submits the application to the agency. The submission is always made by your city, not by us.
Required approvals. Obtaining any council resolution, local match commitment, or other approvals your application requires is your responsibility, though we'll tell you what's needed.

4. Fees and payment

We charge a flat fee, agreed in writing before work begins.
You start with a $250 deposit; the balance is due when the finished application is delivered to you.
Our fee is never a percentage of the grant and is not contingent on whether the grant is awarded.
Our fee is a standard consulting expense. The cost of preparing an application generally cannot be paid out of grant proceeds, so plan to budget it as a normal professional service.

5. The work is yours

Once your fee is paid, the application and documents we prepare for you belong to you, to submit and keep. We may describe our work in general terms (for example, "a fire-station application for a town of about 1,200") for our own portfolio, but we will not publish your community's confidential information without your permission.

6. Confidentiality and privacy

We treat the information you share as confidential and handle it as described in our Privacy Policy. We never sell it, and we never share it with third parties without your permission.

7. Not legal, financial, or engineering advice

We prepare grant applications. We are not your attorney, accountant, or engineer, and our work is not a substitute for professional legal, financial, or engineering advice. For cost estimates, environmental reviews, or legal questions, you should consult the appropriate licensed professional.

8. Limitation of liability

To the extent permitted by law, our total liability for any claim relating to our services is limited to the amount of fees you actually paid us for the work in question. We are not liable for indirect or consequential losses, including a grant that is not awarded.

9. No affiliation with government

GrantWrite is an independent service. We are not affiliated with, endorsed by, or acting on behalf of USDA, FEMA, or any government agency.

10. Changes to these terms

We may update these terms from time to time. The date at the top shows the latest version. Continued use of our services after a change means you accept the updated terms.

11. Contact

Anything unclear? Email grants@smalltowngrants.com and a real person will answer.